Adaptive, the agentic project accountant for construction, today introduced Project Accounting Agents: a new category of AI built to run the day-to-day accounting work that keeps construction projects on track. Project accountants need three things to do their job: collect the numbers, talk to the field, and reconcile what's happening on site with what's in the books so they can identify issues and take action. Adaptive's agents do all three. They call field workers for updates, code invoices, draft change orders, chase lien waivers, and more, closing the gap between the jobsite and the back office in real time, in a way no construction software has done before.
Construction finance teams are usually the last to know. By the time field data is collected, entered, and reconciled, the window to act has already closed. Project Accounting Agents work continuously across the field and the back office, so finance leaders see issues as they happen and can act before they hit the P&L.
"The biggest challenge for construction accounting teams is knowing what's actually happening on site today that will impact the books tomorrow," said Matt Calvano, co-founder and CEO of Adaptive. "When you're constantly chasing information, it's hard to spend time thinking about how to get ahead. With our Project Accounting Agents working 24/7, construction finance teams can shift from figuring out what already happened to driving the business forward."
Project Accounting Agents work as named roles on a finance team, each one handling a specific job around the clock:
- WIP & Forecasting Analyst: Keeps work-in-progress current as costs and revenue move, so the CFO sees an accurate margin picture in real time, not at month-end.
- Field Coordination Clerk: Calls superintendents and field crews for hours, project updates, and missing information, then turns the conversation into structured data for accounting.
- AP Clerk: Reads incoming invoices, codes them to the right job and cost code, and routes them for approval. No manual entry.
- Change Order Clerk: Watches every project for change events, drafts the paperwork, and chases vendors and owners until signatures land.
- Billings Clerk: Assembles pay applications from job cost data, flags missing backup, and gets bills out the door faster.
- Cards & Bank Recs Clerk: Codes card transactions to the right job, matches them against receipts, and reconciles bank activity continuously so the books stay current.
- Lien Waiver and Insurance Tracking Clerks: Collect, verify, and chase compliance documents across every vendor on every job.
The agents integrate with common project management and ERP systems, allowing customers to get to work quickly without large migrations. Customers can hire the full team as a platform or hire individual agents for a specific workflow.
Project Accounting Agents are available now. To learn more or request a demo, visit adaptive.build.
Adaptive is the agentic project accountant for construction. Project Accounting Agents and the underlying platform give CFOs, controllers, and project accountants real-time visibility into every job, automating the work that has historically required teams of clerks and analysts chasing paper, phone calls, and spreadsheets. Adaptive is on a mission to bring financial clarity to the construction industry and become the standard system of record for project accounting. For more information, visit www.adaptive.build.
